Office of Learning & Organizational Development

TV Segment and Web Video Reporting

How do you go about determining numbers reached for a news segment? It was shown on the morning news  and there is also the on-line video clip. There was a segment on the freeze damage and then one on ag awareness week and both are on video.

Mass media is tricky.

Contact the station for their viewership number (if you can get one).  This is just a general “potential” number of viewers in the broadcast area.  We can not say that every person actually saw the segment so we enter it as “indirect circulation”

Enter it as a Media Produced and Distributed report.

  • On the media produced report  select Television, DVD, and Web video for the type
  • Then enter the citation for the Title, date and TV Station
  • On media distributed report you will select Television, DVD, and Web video
  • The number of unique works will be 2 since it was two separate segments.
  • Enter in the viewership number (times 2 since you have two segments) in “indirect circulation” and any direct circulation for people that told you they saw the segments.
  • Make a second media distribution entry for the web videos.  Select website for the type.  Enter in any views or page hits (combined for both segments) for “indirect circulation” and any “direct circulation” for all comments or shares from the site. Number of unique works will be 0 on this entry.
  • Once you finish the report you can add any additional information you want reflected in your FAR in the Outcome, Impact, and Achievement box.

Data Visualization Webinar -March 2nd

Thursday, March 2 at 3:00 pm EST
Location: https://extension.zoom.us/j/764367747
eXtension is excited that Scott Cummings from Texas A&M is available to provide the requested webinar on data visualization for the Issue Corps.

This webinar will cover various tools for the creation of infographics and data visualizations. Both free and cost tools will be discussed. Examples will be provided in the webinar.

REGISTER for this session by choosing the Webinar Link.

Did you miss the recent Evaluation Conversation? We encourage you to check out the recording.

Ga Counts Supplemental Data Hours of Instruction Clarification

In the Supplemental Data section, the first line says “Hours of Instruction per Participant by Non-CAES/Extension Personnel”

(this remained the same and is a place you list hours of instruction by non-CAES personnel  i.e. volunteers and outside people)

The second line reads “Hours of Instruction per participant by State Specialists”. Is this new?

This did change.  It used to read Hours of Instruction by CAES/FACS State Faculty.  The description was confusing and many agents would record their time here.  This field was to record Specialist’s time.  Agent time is always recorded in the sub-report.



Newspaper Indirect v/s Direct Circulation

It’s all indirect circulation unless you hand it to a person.  The assumption is a newspaper has x number of subscribers but we can’t assume all have read your article.  We have always counted it as in indirect number but only recently added the direct circulation number to capture the one on one contact.  It was more the result of adding social media to the reports where we can demonstrate when someone comments or shares your article (as a trusted source) with their friends.  We felt there is public value in that.

Reporting Social Media in Subsequent Months

We got a great question this morning on how to record social media post as the hits keep coming.  Our best advice is to record your posts as a media produced and distributed report in the month they were created.  If you do a “look back” the next month and see your post has received more views, comments, and shares you will simply open the original GA Counts report and update your numbers.  It is up to you how long you want to track the same posts.  Thanks for the question Beth!great-question

How to report a multi-session workshop in GA Counts

Lets say you taught a workshop once a week for 7 weeks, the same 20 people came each week, and each session was 3 hours long and you only want to file one report. You taught for an hour, an Extension Specialist taught for an hour, and you had a Master Gardener speak for an hour each week. How do you do it?  Well you list the 20 attendees in the main report as face-to-face contacts and enter a breakdown of their demographics (do not multiple the 20 attendees by 7). In the supplemental data fields you will enter in 7 for the first box for the total hours of instruction (total for all 7 workshops) by the Master Gardener, 7 in the second box for the specialists time, 7 for number of sessions, and 21 for total length of the program.  Screen Shot 2016-07-11 at 4.15.32 PMNext you must also enter in your instruction time in the sub-report for it to be counted.  So, in your sub-report, you will select your role, give your lecture title for the series, and report 7 hours of instruction (total for all 7 sessions).

Screen Shot 2016-07-11 at 4.39.59 PM

FYI, the system will multiply the 20 participants by your total hours of instruction to give you the correct number of Educational Contact Hours when you run summary reports..

Adding a Volunteer’s Teaching time to a workshop you taught

So you and a colleague taught the first two days of a three day training and one of your volunteers taught the third day.  How do you add her teaching time since she isn’t a UGA employee?  You can add her teaching time to the first field under supplemental data on the main report in the “Hours of Instruction per participant Non-CAES/Extension Personnel” box.  Screen Shot 2016-06-13 at 2.45.54 PM

You count the third day time in your program length box of the main report.

Where can I count my time for proctoring a Serve Safe exam if I didn’t teach?

Since the exam was 60 minutes or longer, there is curricula for the program, a registration list, and the exam serves as an evaluation I would use the Standard Program Adult report.

When you get to the page with your role choose “Coordinator”.  You can count the hours you spent proctoring the exam.  By not selecting the presenter role and not entering the lecture title it will reflect that you were only the coordinator and will put it in that section of your FAR “Programs Coordinated”.

You are also welcome to make notes in the “Outcome, Impact, & Achievement” section to further describe the importance of what you did.

Outcome, Impact, and Achievement screen shot

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